Time Keeping / Payroll

Payroll Supervisor
(213) 847-2579
shannone.gauff@lacity.org

This section carries out all timekeeping related activities for the Bureau. These activities include:

  • Validation and data entry of all employee timesheets and mileage reports
  • Collection and maintenance of evidence of insurance and driver's licenses
  • Track overtime banks and usage
  • Preparation of payroll of adjustments
  • Distribution of paychecks 
  • Coordination of jury duty leaves and personnel changes
  • Coordination of weekly mail outs to staff

Employee Guides and Commonly Used Forms:

D-TIME REPORTING FOR COVID-19
EMPLOYEE ADDRESS AND AUTO RECORD FORM
EMPLOYEE WORK WEEK FORM
MILEAGE PLACARD APPLICATION/UPDATE
PREMUIM PAY FORM
PERSONNEL CHANGE ROSTER

For commonly occurring variation codes in PaySr, BCA employees should enter their own time, including work orders, tasks and sub tasks, in D-Time, as follows:
 

VC VARIATION CODE DESCRIPTION WORKORDER TASK SUBTASK
AW Absence Without Leave W9UNCOMP N/A AUT
BL Bereavement Leave W9BENEFT CTO PAY
FH Floating Holiday W9BENEFT CTO PAY
FI Family Illness W9BENEFT CTO PAY
HO Holiday* W9BENEFT CTO PAY
HW Hours Worked  Varies A _ _** 000
HW Charitable Events C0033860 A _ _ 000
HW Depositions & Court Appearances
(Put Case Number in Remarks)
C0035539 A _ _ 000
HW Litigation and Investigation Research 
(Put Case Number in Remarks)
C0034847 A_ _ 000
HW Interview Assistance - Serve as Rater C0034637 A _ _ 000
HW Employee Development (Personnel Training) C0034787 A55 000
HW Employee Exams and Promo Interviews C0034788 A _ _ 000
HW Cal OSHA 10 Safety Awareness C0035040 A _ _ 000
HW Cal OSHA Asbestos Training C0035041 A _ _ 000
JD Jury Duty W9BENEFT CTO 000
KL Paid Parental Leave (PPT) W9BENEFT CTO 000
LP Leave With Pay - Workers' Comp Appointments CXXWCOMP A96 000
LP Leave With Pay - Vehicle Maintenance (MOU 5) C0034991 A _ _ 000
LW Leave Without Pay  W9UNCOMP N/A AUT
OH Banked Overtime Worked on Holiday  (1.5 Hrs) Varies A _ _ 000
 OS Banked Overtime Straight (1.0 Hr) Varies A _ _ 000
OT Banked Overtime (1.5 Hrs) Varies A _ _ 000
PA Paid Overtime (1.5 Hrs) Varies A _ _  000
PB Paid Overtime Straight (1.0 Hr) Varies A _ _ 000
PL Personal Leave (40 hours annual maximum) W9BENEFT CTO PAY
PM Preventative Medicine W9BENEFT CTO PAY
RW Reduced Workweek W9UNCOMP N/A AUT
SK Sick Leave 100% W9SICKHR CTO PAY
SS Sick Leave 75% W9SICKHR CTO PAY
TO Overtime Off (1.5 Hrs) W9TOTIME CTO PAY
TS Overtime Off Straight (1.0 Hr) W9TSTIME CTO PAY
UF Additional Floating Holiday Hours W9BENEFT CTO PAY
UH Unpaid Holiday - Mandatory* W9UNCOMP N/A AUT
VC Vacation W9VACAHR CTO PAY
WF Voluntary Work Furlough (20 days maximum) W9WFHOUR N/A AUT

*The Payroll Section will enter Holidays (HO) and citywide Unpaid Holidays (UH) in D-Time.
MOU No. 5 employees with undesignated Unpaid Holidays will need to manually key in those
hours as those days are used.  

**For Tasks listed as A _ _ please use the usual task your division uses.

For the detailed listing of COVID Workorders and Tasks, please click on the D-TIME REPORTING FOR COVID-19 link above.